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Document History:

9-17-2000:
First draft proposal posted to the web and announced on the mailing list by GT

9-19-2000:
Article IV expanded and revised, second draft proposal posted to the web and announced on the mailing list.

9-20-2000:
Second draft presented at meeting; minor revisions made; revised constitution ratified by a unanimous vote of the 13 members present.

1-31-2005:
Constitution updated.

2-23-05:
Will be revised again.

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SCSU Pagan Alliance Constitution

Article I: Name and Purpose

Section A: Name

The official name of this organization shall be the Saint Cloud State University Pagan Alliance, which may be abbreviated SCSU Pagan Alliance. All official paperwork shall refer to the organization by the official name or the stated abbreviation; no other names or abbreviations are acceptable for official business.

Section B: Purpose

The purpose of the SCSU Pagan Alliance is to champion the interests of pagan students at SCSU. This includes (but is not limited to) the following:

  • Providing social support by holding regular meetings where pagan students may meet and socialize with other pagans.
  • Organizing special events to celebrate special days with pagan friends.
  • Promoting public awareness of paganism to increase understanding and tolerance of our various religious beliefs and practices.
  • Serving as an educational resource and providing opportunities to members for enriching their knowledge and aiding them in their journey along whatever path they choose to follow.
  • Taking an active role in defending the interests of students being harassed, discriminated against, or otherwise unfairly treated because of their beliefs.

Section C: Limits

The following activities are outside the scope of this organization, and the organization is forbidden from engaging in them:

  • Proselytizing is strictly forbidden. People have the right and the responsibility to find their own path in life. It is morally wrong to attempt to convert others to your belief system, disrupting their journey along their own path. If their path leads them to you, so be it, but seekers must come to you, not the other way around. Accosting people going about their daily business is right out - we will not sink to the level of those who engage in such activities.
  • The organization may not promote any particular pagan path as being more valid than any other.
  • The organization may not engage in the condemnation of any other beliefs. Note that the actions of people may be worthy of condemnation, but not their beliefs. The SCSU Pagan Alliance bears no animosity towards any other religions, and understands that the immoral actions of the practitioners of another religion are reflections on those individuals lack of character, and not on the religion they claim to follow.

Article II: Membership

Section A: Eligibility

Subsection 1: Core Member

The phrase "core member" refers to a voting member of the organization. An individual must be a currently enrolled student of SCSU to be a core member.

Subsection 2: Auxiliary Member

The phrase "auxiliary member" refers to a nonvoting member of the organization. Faculty, staff, and alumni of SCSU are eligible for auxiliary membership. Auxiliary members have all the rights and privileges of members except the ability to vote.

Subsection 3: Honorary Member

Anyone not eligible for either of the above may be named an honorary member by the President. Such individuals may include (but are not limited to) members of the community, students of other colleges, etc. Honorary members have no voting rights and may or may not have access to other resources of the organization as determined by the President.

Section B: Statement of Nondiscrimination

Under no circumstances will membership of any sort be denied on the basis of race, religion, color, creed, national origin, sex, sexual orientation, age, marital status, disability, membership on a local commission, or status with regard to public assistance.

Section C: Gaining Membership

Those wishing to become members must request membership either at a regular meeting or by contacting the President. Membership is to be granted by the President in accordance with the eligibility requirements above. Additional requirements may be imposed, or membership denied, at the discretion of the President, as long as the reason for this does not conflict with Section B. Regardless of any other considerations, the President may not grant membership of any sort to an individual if this would conflict with University requirements (such as the requirement that 75% of current members be current students).

Section D: Automatic Transitions

Any core member who fails to remain within the eligibility requirements for core membership but is eligible for auxiliary membership automatically becomes an auxiliary member. Any core member who fails to remain within the eligibility requirements for core membership and in not eligible for auxiliary membership automatically becomes an honorary member. Any auxiliary member who fails to remain within the eligibility requirements for auxiliary membership automatically becomes an honorary member. No other automatic transitions occur; for example, an honorary member who becomes eligible for core membership must apply as specified in Section C.

Section E: Resignation of Membership

Any member may resign his or her membership at any time. In the absence of prior notification or communication during the absence, failure to show up for any meeting for a period of three months may be interpreted as a resignation, at the discretion of the President. Failure to show up for any meeting for a period of six months may be interpreted as a resignation regardless of any notification or communication, at the discretion of the President.

Section F: Termination of Membership

Subsection 1: Core Members

A core member may not have his or her membership revoked for any reason other than misconduct (see Article V, Section E).

Subsection 2: Auxiliary Members

An auxiliary member may not have his or her membership revoked for any reason other than misconduct (see Article V, Section E), or in order to comply with University requirements regarding composition of a recognized organization.

Subsection 3: Honorary Members

An honorary membership may be revoked at the discretion of the President.

Article III: Elections

Section A: When Elections Are Held

An election must be held any time there is a vacancy in the office of President. An election must also be held any time the core membership successfully petitions for an election (see Section B). An election may also be called for by the current President, prior to stepping down or for any other reason (perhaps simply to receive a vote of confidence, for example).

Section B: Petitions for an Election

The core membership may at any time petition for an election. The petition must be presented in writing. The petition is successful and an election is forced if the petition is signed by a majority of the core members. The current officers of the organization may not obstruct the gathering of signatures for a petition in any way.

Section C: Notification of an Election

An election must be announced at one of the regular, weekly meetings. Notice must also be sent to the mailing list and posted on the official website within 24 hours of this announcement. The election will be held at the next regular meeting following the announcement.

Section D: Procedure for the Election

Ballots are to be submitted in writing by the voters. The ballot may contain a vote for anyone who is eligible to be President. The only thing that should be printed on the ballot is the name of the person being voted for; if there is any ambiguity, the ballot will be discarded. Ballots are to be accepted from the official start of the meeting until exactly one hour later. A core member who cannot make the first hour of the meeting may submit an absentee ballot. Such a ballot must be presented by another core member, and must be in a sealed envelope bearing the signature of both the absentee voter and the person presenting the absentee vote. At the end of the first hour, ballots are counted, and the eligible person who received the most votes becomes the President, effective immediately.

Section E: Resolution of Ties

In the event of a tie vote, the winner is to be decided by drawing cards from a deck specified by current acting President. Only those who tied for the highest number of votes draw cards. The deck must be shuffled at least seven times, and cut by each person who will draw a card, who must then take the top card immediately after cutting the deck. Whoever draws the highest card wins. If two or more people tie for high card, everyone cuts and draws again, and this repeats until there is no tie. The deck is to be reshuffled only as necessary. All suits of the Minor Arcana are to be considered equal in value, and if present, any card of the Major Arcana is to be considered higher than any of the Minor Arcana (Jokers of a playing deck are to be considered Major Arcana for this purpose). Aces are to be considered the highest card of their respective suits, followed by Kings, Queens, Princes, Princesses, Knights, Pages, or Jacks, in that order. Major Arcana are ranked by the number on the card, any unnumbered Major Arcana are considered to be lower than any numbered Major Arcana. The President may not specify any deck where interpretation of these rules would not be obvious.

Article IV: Officers

Section A: Eligibility

Any potential officer must meet the following requirements:

  • A Student of SCSU
  • Core member for one full spring or fall semester.
  • Must have 2.0 GPA at minimum from SCSU.

Section B: Creation of Offices and Titles

The President has the power to create a new office and title at any time, to appoint any eligible member to that office, and to delegate the required authority to that person in order to carry out the required duties of the office.

Section C: Required Titles

Irregardless of what offices and titles are created under Section B, the following titles must always exist and be assigned:

  • President
  • Vice-President
  • Secretary
  • Treasurer
  • Contact Person
  • Public Relations

It is required that the title of Vice-President be granted to someone other than the President. Beyond this, there is no requirement against multiple titles being granted to the same individual (for example, one person may be both Secretary and Treasurer, or Vice-President and SRA Representative).

Section D: Duties of Officers

Subsection 1: President

  • Set regular meeting times and locations.
  • Plan and organize special events.
  • Promote the organizational goals as stated in Article I, Section B.
  • Gather information, plan activities, and initiate actions to further these goals.
  • Serve as official representative and spokesperson for the organization.
  • Serve as information link between the organization, advisors, and the Office of University Organizations.
  • Reserve or obtain necessary resources to accomplish tasks.
  • Call for votes at general meetings to seek input and help determine actions.
  • Create offices, grant titles, and delegate authority as required to accomplish these tasks.

Subsection 2: Vice-President

  • Serve as acting President in the absence of the President.
  • Assist the President.
  • Call meeting to order.

Subsection 3: Secretary

  • Plan and organize special events.
  • Gather information, plan activities, and initiate actions to further these goals.
  • Serve as information link between the organization, advisors, Student Government and CSOLD.
  • Reserve or obtain necessary resources to accomplish tasks

Subsection 4: Treasurer

  • Collect and deposit funds for the organization.
  • Maintain records of receipts and expenditures.
  • Pay approved bills.
  • Communicate to the faculty advisor all financial transactions and the financial status of the organization.

Subsection 5: Public Relations

  • Makes Posters, advertisements, brochures and any other form of paperwork that is not otherwise stated in another office

Subsection 6: Contact Person

  • Serve as the person to be contacted by anyone who goes through the CSOLD office to reach the SCSU Pagan Alliance.

Section E: Selection of Officers

The President is elected as specified under Article III. All other officers are appointed by the President.

Section F: Term Length

Any officer can resign his or her office at any time. Any officer loses his or her office any time he or she no longer meets the eligibility requirements for that office. The President loses his or her office as soon as a new President is elected, as per Article III.

Article V: Meetings

Section A: Schedule for Regular Meetings

Regular meetings are to be held weekly at a time determined by the President after consultation with the membership.

Section B: Publication of Meeting Times

Meeting times must be sent to the mailing list and published on the official website. If there is official business to be conducted at a meeting (an election, for example), this information must be present on the website, and must further be announced on the mailing list. Official business is defined as proposals for the organization to take any action for which the governing power has not been specifically granted to one of the officers (who can wield the powers specifically granted them by this constitution without any meetings).

Section C: Necessary Quorum

If there are less than thirteen core members, at least half of them (round up) must be present for a quorum. If there are thirteen or more core members, at least seven core members are required for a quorum.

Section D: Method of Conducting Meetings

The acting President may conduct any meeting in the manner he or she desires.

Section E: Misconduct

If any member present at a meeting is being disruptive to the meeting, the acting President must point out what they are doing that is disruptive and require them to stop. Failure to comply is defined as misconduct and may result in expulsion from the meeting and, at the President's discretion, revocation of membership. Harassment of other members outside of meetings is also misconduct and may be acted upon by the President in the same manner.

Article VI: Advisors

Section A: Faculty Advisor

Subsection 1: Role

The faculty advisor should serve the organization in the following ways:

  • Act as liaison between the University and the organization, helping to resolve any differences if they should arise by helping each side see the other's point of view and suggesting appropriate actions to reach a mutually acceptable resolution.
  • Review financial information as provided by the Treasurer.
  • Advise the organization on its current activities.
  • Suggest avenues to the organization for future development.
  • Share his or her experience and wisdom with the members.

Subsection 2: Selection

The faculty advisor is appointed by the President, and serves until resignation or a different advisor is appointed.

Section B: Community Advisors

Subsection 1: Definition

A community advisor is an elder from the local community who is interested in helping our organization grow and develop, but who might not be a member of the SCSU faculty.

Subsection 2: Role

A community advisor should serve the organization in the following ways:

  • Help the organization determine how it can positively impact the community.
  • Act as liaison to members of the community interested in helping the organization.
  • Act as ambassador to the community when there are differences with or concerns about the organization.
  • Advise the organization on its current activities.
  • Suggest avenues for future development.
  • Share his or her experience and wisdom with the members.

Subsection 3: Selection

Community advisors are appointed by the President, and serve until resignation or until the President decides their services are no longer required.

Article VII: Constitutional Issues

Section A: Powers Not Otherwise Specified

Any powers not specifically granted to the officers remain in the hands of the membership. Any actions requiring the exercise of such powers must be approved of at a regular meeting with a necessary quorum by a simple majority of the core members present at the meeting.

Section B: Amending This Constitution

Constitutional amendments must be proposed in writing. They become effective as soon as they are signed by a majority of the core members.

Section C: Ratification of This Constitution

This constitution goes into effect as soon as it is approved of by a simple majority of our current members who qualify as core members under this constitution. The current officers retain their current positions under the new constitution until replaced in accordance with Articles III & IV. Current members automatically become core members if they meet the eligibility requirements or failing that, auxiliary members if they meet those requirements, or honorary members if they don't.